Safe in Dance International is committed to protecting your privacy and your personal information and being transparent about what information we hold about you and what we do with it.
In this privacy statement we set out why we collect information, what we do with information and what your rights are. Personal information or data is any information that can be used to identify you as an individual.
We collect personal data from your when you interact with us. This is collected, stored and used in different ways depending on the data and our interaction. Some of the data we request from you is optional and you can decide not to give it to us – we will let you know this when we request it.
We ensure that all of our activities that involve your personal data are carried out lawfully, fairly and in a transparent manner.
How to contact us:
If you have any further questions about this policy or any of our data processing activities, or if you would like to amend, update or have your data removed from our systems, please contact us by email on firstname.lastname@example.org.
This policy is under regular review so may change at any time. We will give notification of any changes by placing a prominent notice on our website(s). By continuing to use our services you will be deemed to have seen and understood such changes.
The General Data Protection Regulation (GDPR) is a new set of regulations introduced by the European Union and came into force in the UK from 25th May 2018. It will further build on existing data protection legislation (DPA) to regulate the way organisations collect, handle, use and share personal data. Safe in Dance International is the data controller of your personal data and is subject to the Data Protection Act 1998 (“DPA”) (and, once in force, to the General Data Protection Regulation (the “GDPR”)).
- About Safe in Dance International
Safe in Dance International works internationally to promote healthy dance practice through continuing professional development and certification.
- Personal Information
The General Data Protection Regulations (GDPR) defines personal data as information relating to a person which can identify that person. The regulations require us to ensure that data shall be:
- Processed lawfully, fairly and in a transparent manner in relation to individuals
- Collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes
- Adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed
- Accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay
- Kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals
- Processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.
- Why we need your Data
We need to know your personal data in order to provide you with the services we offer. We will not collect any personal data from you that we do not need.
- What do we do with your data?
All the personal data you provide will only be processed by members of the SiDI team and stored on our secure servers. If you register for one of our Certificates your submission will be shared with one of our trained reviewers. They will not however have any access to any personal data apart from your name and candidate number.
- Your rights and how to make a complaint
- If you believe that the information we hold on you is incorrect, you may request to see it and have it amended or deleted. If you wish to make a complaint about how your data has been handled you may do so by contacting Safe in Dance International’s Data Protection Officer on email@example.com
- If you are not satisfied with the response you receive, or you believe your data is not being processed in accordance with the law, you should contact the office of the Information Commissioner.
- Safe in Dance International will never provide data to third parties unless one of the following conditions applies:
- When you have given your permission to do so
- When we are required to do so by law, by a court order or by a governmental department or authority
- When we need to protect our own rights, property or safety, employees and students
- Full details of how and when data may be exchanged with third parties are given in the core privacy policies listed below.
- Safe in Dance International will never sell data to a third party.
- Links to third party websites
You will find links to other websites on Safe in Dance International’s site. Safe in Dance International can accept no responsibility or liability for the content of other websites or any information you provide to third party websites. It is your responsibility to familiarise yourself with the privacy policies of other websites
- Automated decision making
The General Data Protection Regulations provide safeguards for individuals against the risk that a potentially damaging decision is taken without human intervention. There are no automated decision making processes at Safe In Dance International.
- What legal bases we rely on
The law on data protection, based on the General Data Protection Regulation and formerly the Data Protection Act, sets out a number of different reasons for which an organisation may collect and process your personal data, including:
In specific situations, we can collect and process your data with your consent. This may be when you have ticked a box to receive regular communications from us in a paper or electronic document (e.g. Google Form) or on our website.
When collecting your personal data, we’ll always make clear to you which data is necessary in connection with a particular service.
In certain circumstances, we need your personal data to comply with our contractual obligations. If you have registered with us for one of our certifications, for example, or if you are an individual or an organisation who is applying to become a Registered Provider, then we will need your contact details to contact you and in some cases store your financial information in order to process invoices.
In specific situations, we require your data to pursue our legitimate interests in a way which might reasonably be expected as part of running our business and which does not materially impact your rights, freedom or interests. For example, if you have previously made an application to one of our awards, we may store your application which includes your CV and contact details, in order to email or contact you by post about our future similar opportunities and services that we think may interest you.
- When do we collect personal data
- When you visit our website
- When you subscribe to our mailing list for an online course or one of our certificates.
- When you engage with us on social media
- When you sign up for our mailing list
- When you contact us by any means to make enquiries
- When you comment on or review our products and services
- What type of personal data we collect
- Details of your interactions with us such as with our website, email, and social media including your social media username
- When you subscribe to our mailing list: your name, email address, organisation/company (if appropriate), postal address
- When you make an enquiry: your name, email address, mobile/telephone numbers, postal address, and any copies of documents (e.g. submissions) that you provide us
- We will allocate all candidates a unique candidate number;
- For Registered Providers we will also hold information that you give us on your CV, such as past work, education etc.
- How and why do we use your personal data
If you wish to change how we use your data, you’ll find details in the ‘What are my rights?’ section below.
Remember, if you choose not to share your personal data with us, or refuse certain contact permissions, we might not be able to provide some services you’ve asked for.
Here’s how we’ll use your personal data and why
- To fulfil the requirements of any purchases that you have made through our web site or courses or certificates that you have registered to undertake. If we don’t collect your personal data during this process, we won’t be able to provide the required services and comply with our legal obligations.
- To respond to your queries or complaints. Handling the information you sent enables us to respond. We may also keep a record of these to inform any future communication with us and to demonstrate how we communicated with you throughout. We do this on the basis of our contractual obligations to you, our legal obligations and our legitimate interests in providing you with the best service and understanding how we can improve our service based on your experience.
- To protect our business from fraud and other illegal activities. We’ll do all of this as part of our legitimate interest.
- With your consent, we will use your personal data to keep you informed by email, web, text, telephone about relevant products and services including tailored special offers, discounts, promotions, events, competitions and so on.
- To develop, test and improve the systems, services and products we provide to you. We’ll do this on the basis of our legitimate business interests.
- To send you survey and feedback requests to help improve our services. These messages will not include any promotional content and do not require prior consent when sent by email or text message. We have a legitimate interest to do so as this helps make our products or services more relevant to you.
- You are free to opt out of receiving these requests from us at any time by contacting us.
- How we protect your personal data
We understand how much data security matters to you. With this in mind we will treat your data with the utmost care and take all appropriate steps to protect it. Our computers and mobile devices are all password protected, as are the servers and storage drives where your data is stored.
We regularly monitor our systems for possible vulnerabilities and constantly review our security.
- How long we keep your personal data for
Whenever we collect or process your personal data, we’ll only keep it for as long as is necessary for the purpose for which it was collected.
At the end of that retention period, your data will either be deleted completely or anonymised, for example by aggregation with other data so that it can be used in a non-identifiable way for statistical analysis and business planning.
Her Majesty’s Revenue and Customs (HMRC) requires us to keep records of contracts, payments and invoices for 7 years. We will therefore normally hold information of any contracts for this long.
Certificate Submissions and Films
If you have registered for one either our Healthy Dancer or Healthy Dance Practice Certificate, we will keep all submission materials for three years in order for us to comply to quality assurance requirements. After that time a selection of submissions will be kept securely and for archive purposes only. Our reviewers are required to delete, shred, or return to us all materials that they have been sent to review as soon as the review has been moderated and confirmed. Some submissions may be used for training and moderation purposes. Filmed classes are not shared with any party outside Safe in Dance International without the specific and written consent from the teacher and participants. It is the responsibility of all candidates to get permissions from the participants of their classes, or their parents or guardians.
- Who do we share your personal data with?
We sometimes engage third-parties to assist us with data processing – these companies will only use your data for the exact purposes that we have instructed them to do on our behalf. We will only provide the information that they need to perform their specific services and work closely with them to ensure your privacy is respected and protected at all times.
- MailChimp – for sending communication emails
- Google forms – for applications, bookings and surveys
- Eventbrite – third-party ticketing agency
This list is not exhaustive but indicates the sites we interact with most often.
- Where your personal data may be processed
Safe in Dance International works outside of the European Economic Area (EEA) as well as within it. For financial and technical reasons we may use the services of a supplier outside the EEA, which means that your personal information is transferred, processed and stored outside the EEA.
- What your rights are over your personal data
An overview of your rights
You have the right to request:
- Access to the personal data we hold about you, free of charge in most cases.
- The correction of your personal data when incorrect, out of date or incomplete.
- The right to deletion, for example when you withdraw consent, or object and we have no legitimate overriding interest, or once the purpose for which we hold the data has come to an end (such as the end of a warranty).
- That we stop any consent-based processing of your personal data after you withdraw that consent.
You have the right to request a copy of any information about you that we hold at any time, and also to have that information corrected if it is inaccurate. To ask for your information, please contact us on firstname.lastname@example.org. If we decide not to action your request we will explain to you the reasons for our refusal.
Your right to withdraw consent:
Whenever you have given us your consent to use your personal data, you have the right to change your mind at any time and withdraw that consent. However you need to recognise that this may prevent us being able to complete a contract with you including registered provider status or assessment/review for a SiDI Certificate.
Where we rely on our legitimate interest:
In cases where we are processing your personal data on the basis of our legitimate interest, you can ask us to stop for reasons connected to your individual situation. We must then do so unless we believe we have a legitimate overriding reason to continue processing your personal data.
You have the right to stop the use of your personal data for direct marketing activity through all channels, or selected channels. We must always comply with your request.
- How can you stop the use of your data for direct marketing
You can stop direct marketing communications from us by contacting us by email, post or via social media.
- If you live outside the UK
By using our services or providing your personal data to us, you expressly consent to the processing of your personal data by us or on our behalf. Of course, you still have the right to ask us not to process your data in certain ways, and if you do so, we will respect your wishes.
Sometimes we’ll need to transfer your personal data between countries to enable us to supply the goods or services you’ve requested. In the ordinary course of business, we may transfer your personal data from your country of residence to ourselves and to third parties.
By dealing with us, you are giving your consent to this overseas use, transfer and disclosure of your personal data outside your country of residence for our ordinary business purposes.
This may occur because our information technology storage facilities and servers are located outside your country of residence and could include storage of your personal data on servers in the UK.
- Any Questions?
If you have any questions that haven’t been covered, please contact email@example.com
This notice was last updated on 13th August 2018
When an applicant registers for the Certificate in Healthy Dance Practice (Independent Study Route) s/he agrees to accept the judgement of the quality reviewer who review their work. The following procedures must be followed by any applicant wishing to question the outcome of a review of their materials through SiDI.
If an applicant believes there have been irregularities in the running of the review process s/he should write to the Lead Officer (QA and academic) – Safe in Dance International. The issue will be discussed by the directors and Senior Associates whose decision will be final.
A candidate cannot appeal against judgments made. The only appeals which can be considered concern irregularities in the reviewing processes, management or procedure – or if comments or feedback given do not match an overall grade given in relation to the criteria.
First stage of appeal
The first stage of appeal is to the Lead Officer (Academic and Quality). Appeals must be placed within three weeks of receiving the results of the review. Appeals must be sent by registered post with the date of posting being within this time limit. It is advised that the appeal is also sent via email at the same time. The appeal should be lodged by the applicant for HDP Certificate (Independent study).
The appeal letter must state clearly the reasons for the appeal and give evidence supporting this. The documentation must include a copy of the report form and judgments sent from SiDI as well as the candidate registration information including candidate number. Candidates should always retain a copy of this documentation for their records.
SiDI will endeavour to resolve any appeal within 4 weeks of receiving the appeal information. Sidi will inform the candidate by email when the appeal has been received. Since neither email nor post is failsafe – it is the candidate’s responsibility to resubmit the appeal if s/he does not receive confirmation from SiDI of receipt of either the posted or emailed appeal information. If for some reason SiDI is unable to resolve the issue within four weeks it will inform the candidate through email that it is going to take longer to resolve.
Appeals will be sent to the relevant quality reviewer for comment and at this level will then be considered by the Head of Academics and Quality whose decision will be final.
If the appellant is successful the outcome could be either a revision of the achievement level, or the opportunity to resubmit materials for second review. This second review would be free. Either of these outcomes would end the appeals process at this stage.
Second Stage of Appeal
If the candidate is not offered a second review or a revision of achievement level and is still not content with the decision of the Lead on Academics and Quality, the candidate can move to the second level of appeal. This appeal would be to the Lead Officer for Quality Assurance and Academic for Safe in Dance International. The second stage of appeal should clearly give additional information as to why the candidate was not content with the decision of the Head of Academics and Quality and provide evidence of this. The second stage of appeal should follow the same time scale and processes as the first stage of appeal, However it should be addressed to the Lead Officer (QA and Academic) who will reconsider the appeal for Safe in Dance International.
Third Stage of Appeal
If the candidate is still not satisfied the final stage of appeal would be to an independent outside academic advisor for Safe in Dance International. This appeal will follow the same procedure of the first two stages of appeal, but should be addressed to Lead Officer (Business and IT), Safe in Dance International. in order that they can forward it to the appropriate person. The decision of this panel will be final.
There is an administrative fee for each stage of appeal which must be submitted with the appeal itself. The appeal cannot be processed until this is paid. Should the appeal be upheld all fees will be returned to the candidate. For costs of appeal please contact Lead Officer (Business and IT) at Safe in Dance International (firstname.lastname@example.org)
EQUAL OPPORTUNITIES POLICY
SiDI is wholly committed to Equal Opportunities for all and is vigilant in ensuring it does not discriminate on any grounds.
Additionally, SiDI values and voluntarily adheres to the recommended Recognised Schools’ Equal Opportunities policy of the Council for Dance Education and Training (CDET) and requires Registered Providers to adopt the same or a similarly robust policy. (See www.cdmt.org or https://bit.ly/2CdWuOW)
Equal opportunities policy
- It is SiDI’s policy to treat all employees, students, parents, carers, members of the public and job applicants fairly and equally regardless of their sex, sexual orientation, marital status, race, colour, nationality, ethnic or national origin, religion, age disability or union membership status.
- Furthermore, SiDI will ensure that no requirement or condition will be imposed without justification which could disadvantage individuals purely on any of the above grounds.
- The policy applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.
- In terms of recruitment, SiDI will regularly review its procedures and selection criteria to ensure that individuals are selected, promoted (where applicable) and otherwise treated according to their relevant individual abilities and merits.
- SiDI is committed to the implementation of this policy and to a programme of action to ensure that the policy is, and continues to be, fully effective.
- All those working for SiDI in whatever capacity are required to comply with this policy and to act in accordance with its objectives so as to remove any barriers to equal opportunity.
- Any act of discrimination by employees or any failure to comply with the terms of the policy will result in disciplinary action.